AI Receptionist for Contractors
Stop losing jobs to voicemail. Start booking every call.
Contractors lose an average of 62% of after-hours calls to voicemail — and most of those callers go straight to a competitor. ProBot's AI receptionist answers every call instantly, 24 hours a day, qualifies the lead, and books the appointment directly into your calendar.
Built specifically for HVAC, plumbing, electrical, roofing, and general contractors, our AI doesn't sound robotic, doesn't miss details, and doesn't take vacation. Every call gets answered. Every lead gets captured. Every opportunity gets converted.
The problem every contractor has
Your phone rings while you're under a sink, on a roof, or pulling wire in an attic. You can't answer. The caller hits voicemail, hangs up, and dials the next company on Google.
You just lost a job worth $300 to $8,000 — and you'll never know it happened.
The math gets worse when you add up nights, weekends, and the 15+ minutes between jobs. For most contractors in the Greater Boston area, missed calls cost more per year than a full-time employee.
The industry data:
- 62% of callers hang up on voicemail instead of leaving a message
- 80% of emergency service calls happen outside standard business hours
- Average contractor misses 12-30 calls per week
- Each missed call is worth $200-$2,000 in potential revenue
What ProBot's AI receptionist actually does
1. Answers every call — instantly
The AI picks up within two rings, 24 hours a day, 7 days a week. No voicemail. No hold music. No "please press 1."
2. Qualifies the lead
It collects everything you'd want a human receptionist to gather: caller's name and phone number, type of service needed, urgency (emergency vs. scheduled), address and service area, preferred appointment window.
3. Books the appointment
If the job qualifies, the AI checks your calendar and books the slot directly — confirmed with the caller while they're still on the line.
4. Routes emergencies to you in real time
If a caller says "no heat" or "water everywhere," the AI texts you immediately with the full details so you can decide to pick up live.
5. Follows up automatically
If the caller isn't ready to book, the AI enters them into a multi-day follow-up sequence over SMS. Most contractors capture 20-30% of these "almost" leads as booked jobs within a week.
Who it's built for
ProBot's AI receptionist is purpose-trained for home service contractors, not generic small businesses. It handles industry-specific scenarios out of the box:
- HVAC — emergency heat/AC calls, maintenance contracts, seasonal tune-ups
- Plumbing — burst pipes, water heater failures, drain clogs, fixture installs
- Electrical — outages, panel upgrades, new construction, code compliance
- Roofing — leaks, storm damage, estimates, warranty calls
- General contracting — estimates, project updates, subcontractor coordination
How it integrates with your existing systems
The AI receptionist plugs into the stack you already use. No rip-and-replace.
- Phone system — Works with any business line (Google Voice, RingCentral, existing VoIP, cell number)
- Calendar — Two-way sync with Google Calendar, Outlook, or your field service software
- CRM — HubSpot, Jobber, Housecall Pro, ServiceTitan integrations
- SMS — Branded from your business number, not a generic 800 line
Setup is complete within 48 hours from signed contract to go-live.
Pricing
Three packages. Pick the systems that fit your business now. Add more as you grow.
| Package | Monthly | Setup | Systems Included |
|---|---|---|---|
| Starter | $297/mo | $497 | AI Receptionist + Missed Call Text-Back |
| Growth (most popular) | $597/mo | $797 | Starter + 5-Star Review Automation + Reactivate Old Leads |
| Full Stack | $897/mo | $997 | All 5 systems (adds Automated Lead Gen, Email & Appt Scheduling) |
The ProBot Guarantee
3 booked jobs in your first 30 days — or your monthly fee is zero. No contracts. No lock-in. If the systems don't perform, you don't pay.
Service areas
ProBot is based in Melrose, MA and actively serves contractors across:
- AI Receptionist in Melrose, MA
- AI Receptionist in Malden, MA
- AI Receptionist in Wakefield, MA
- AI Receptionist in Stoneham, MA
Also serving Medford, Everett, Reading, and the broader Greater Boston area.
Frequently asked questions
Do customers know they're talking to AI?
Most don't notice — and the ones who do usually appreciate getting an immediate answer at 11 PM instead of voicemail. Our AI is transparent when asked directly but sounds natural and conversational, not robotic.
What happens if the AI can't answer a question?
It captures the question, pings you via text, and tells the caller you'll follow up shortly. Nothing falls through the cracks.
How is this different from an answering service?
Traditional answering services take messages and hand them off. Our AI books the job directly, qualifies the lead, and integrates with your calendar. It also costs 60-80% less than a human answering service.
How long does setup take?
48 hours. We handle the technical setup, script customization, and calendar integration — you're live within two days of signing.
What's the contract length?
Month-to-month. No annual lock-in. No long-term contracts. Backed by our guarantee: 3 booked jobs in your first 30 days or your monthly fee is zero.
Ready to stop losing jobs?
See the AI answer a real call. Watch it qualify, book, and follow up. Make a decision based on what it actually does — not on what it promises.